Enrolment -

Welcome to Waimea College

Thank you for considering Waimea College for your son or daughter. Enrol now to secure your place to excel!

Please Note - Enrolment Applications must be completed using a COMPUTER or LAPTOP, submissions WILL NOT come through correctly from a mobile phone.

For all enrolment information, including Zoning, please refer to our website https://www.waimea.school.nz/enrolment-and-zoning/

Before you start it is advisable to have the following documents saved as PDFs ready to attach:

Copy of NZ or Australian Birth Certificate or Passport if you have NOT previously attended a NZ School
If NOT a NZ or Australian citizen a copy of Passport, Student Visa and/or Residency Documents
Completed Subject Choice form for the relevant Year Level
Any other relevant documents, such as Bus Forms, Locker Forms, Sportspro Application etc (all available to download on our website) https://www.waimea.school.nz/enrolment-and-zoning/enrolling-at-waimea-college/

We acknowledge all online applications - if you have not had an acknowledgement email after a week please email enrolments@waimea.school.nz

Enrolment Information

Starting Dates for 2025

Year 9 and all New Enrolments (any Year Level) start on Thursday 30 January 2025.

Intended Start Date *

Day

Month

Year

Start Year Level

The student's academic year level at entry

Student Details

The College is required to confirm the residency and eligibility of all students.

If you answer NO to any of the following questions, please provide residency documents and /or a NZ Birth Certificate in the Attachments section:

Were you born in New Zealand?
Have you attended a New Zealand School?
Are you a New Zealand citizen?

Student Legal Name *

First name

Middle name/s

Last name

Please enter the student's legal name as it appears on their Birth Certificate.

Preferred Name

First name

Middle name/s

Last name

Date of Birth *

Day

Month

Year

Gender

Select gender

Country of Birth *

Country or Jurisdiction of Citizenship *

Language Spoken at home *

Ethnicity * Select up to three options

Iwi

Previous School

The name of the school currently being attended

Residence A / Primary Contact Details*

All correspondence and attendance notifications will be sent to these contact details unless the College is notified otherwise.
Please tick the box if your child has a shared custody arrangement with the Primary and Secondary caregiver; that is regularly spends time with both caregivers. This means both caregivers will receive a copy of newsletters, reports and access to the online portal.

Address *

Please type your primary residence addresss in the above address search

Flat/Unit

Street number and name

Rural Delivery

Suburb

Post Code

Town/City

Residence A - Caregiver 1

Full Name *

Email *

e.g. dsmith@gmail.com

Phone (Mobile) *

e.g. 022 123 4567

Phone (Home)

e.g. 03 123 4567

Phone (Work)

e.g. 03 123 4567

Occupation

e.g. Teacher at Waimea College

Relationship

Relationship to the student

Residence A - Caregiver 2

Name

e.g. bsmith@gmail.com

Phone (Mobile)

e.g. 022 123 4567

Phone (Home)

e.g. 03 123 4567

Phone (Work)

e.g. 03 123 4567

Occupation

e.g. Teacher at Waimea College

Relationship

Relationship to the student

Student has another residence Please tick if the student resides at another address at times

Residence B / Alternative Contact Details

Address *

Please type your alternate residence addresss in the above address search

Flat/Unit

Street number and name

Rural Delivery

Suburb

Post Code

Town/City

Residence B - Caregiver 1

Name

e.g. Father's name

e.g. dsmith@gmail.com

Phone (Home)

e.g. 03 123 4567

Phone (Work)

e.g. 03 123 4567

Phone (Mobile)

e.g. 022 123 4567

Occupation

e.g. Teacher at Waimea College

Relationship

Relationship to the student

Residence B - Caregiver 2

Name

e.g. Step-Mother's name

e.g. dsmith@gmail.com

Phone (Home)

e.g. 03 123 4567

Phone (Work)

e.g. 03 123 4567

Phone (Mobile)

e.g. 022 123 4567

Occupation

e.g. Teacher at Waimea College

Relationship

Relationship to the student

Health Details

Medical Conditions

Please list any medical issues below of which the school should be aware.

Medical Treatment

Parents/Caregivers enrolling a student at Waimea College give permission for the administration of first aid by staff with First Aid Training. Waimea College will give non-prescribed medication (according to the dosages specified) in emergency situations only. A register is kept of the medication and treatment given. Students who require non-prescription medication on a semi-regular basis are encouraged to provide their own supply which will be held in the College Reception for their use only.

Medication

Please indicate if you require the College to hold and/or administer medication for your student. If required, the College will make contact to confirm details and complete the necessary consent form/s.

Learning Concerns
Please indicate in the Additional Support Required section below any learning difficulties of which the school should be aware e.g. autism, dyslexia and attach copies of any relevant supporting documentation in the Attachments section.

Doctor Name

Health Notes

List any medical problems including hearing, allergies and diagnosed conditions

Additional Support Required

List any additional learning support, needs or requirements this student may have

Allowed Paracetamol

1 tablet

2 tablets

Allowed Ibuprofen

Yes

Emergency Contact

This will be used if we can’t get hold of the Primary or Secondary Caregiver.

Emergency Contact 1

Contact Name *

Mobile Phone *

e.g. 022 123 4567

Home Phone

e.g. 03 123 4567

Occupation

e.g. Teacher at Waimea College

Relationship to Student *

e.g. Grandmother

Emergency Contact 2

Contact Name

Home Phone

e.g. 03 123 4567

Mobile Phone

e.g. 022 123 4567

Occupation

Relationship to Student

e.g. Grandfather

Attachments

Documents to be provided:

Completed Subject Choice Form (for your Year Level)
Sportspro and/or Music Advanced form (if these have been selected as Year 9 options)
Completed Bus Information form (if travelling by bus)
Birth Certificate or Passport (if not previously enrolled at a NZ school)
If NOT a NZ or Australian citizen a copy of Passport, Student Visa and/or Residency Documents

Attachments

Select only Images, PDFs or Word Documents.
Maximum file size: 8MB's

School Questions

The Ministry of Education requires the College to ensure that all students meet the requirements of the Waimea College enrolment scheme. Details of the scheme and description of the Waimea College Zone are available from the College Reception or on our website.

The College may require supporting evidence relating to the student’s address, and/or siblings identified.

Please identify the option below that applies to you.

Section A - Student lives INSIDE the zone

The “home address” which I have provided under “Student Details” will be the “usual place of residence” of the named student when the school is open for instruction. If the “home address” is not yet known (or is different to the usual place of residence) refer to Section B.
This address is inside the zone described in the Waimea College enrolment scheme.
The student will be living at that address (when the school is open for instruction) with a person who is the parent or legal guardian of the named student. If the student is boarding in the zone, go to Section B.

Section B - Student lives INSIDE the zone but circumstances are different to those listed above

In this situation, a parent or legal guardian must make an appointment for an interview with the Principal or a designated staff member.

Section C - Student lives OUTSIDE the zone

Please read below to determine which of the following priorities (one to six) applies to you. If you require more information on this, please contact the College Reception. You can also arrange for an interview if you are likely to be ‘in-zone’ by the date of first attendance.

Priority	Description
1	Applicant for enrolment has Special Education (ORS) funding.
2	Applicants who are siblings of current students.
3	Applicants who are siblings of former students.
4	Applicant is a child of a former student.
5	Applicants who are children of board employees.
6	All other applicants.

ZONING: Is the student's home address (ie the usual place of residence) within the Waimea College Zone? If the address is Out of Zone, please specify which priority number applies based on the enrolment scheme table above. *

LIVING ARRANGEMENTS: If there are any special circumstances or information that we need to know, please record it in this box. Please specify if there is anyone who does not have legal access. A court order must be attached. *

SIBLINGS: Does your child have any siblings at school? If yes, please provide name and current year level. *

BYOD (Bring Your Own Device): Does your child currently have a BYOD device that could come to school (laptop or tablet with keyboard)? *

Does your child currently have an internet connection at home? *

Does your child currently have access to a device at home for online learning (might be a shared device) *

Agreements

BYOD Agreement *

Detailed policies relating to devices, digital learning and the use of school ICT infrastructure can be found on via school website, School Policy & Procedures. Please see the policies on: 
• Digital Technology and Online Safety 
• Cellphones and Other Personal Digital Devices 
• Responding to Digital Incidents 
• Recording Photos, Videos and Sound 
• Generative AI 

The following points summarise our expectations of our students and should be read and agreed to: 
1. I understand that the school’s ICT infrastructure (network, computers, internet access) brings great benefits to teaching and learning, and to the effective operation of the school. I will only use these systems for appropriate educational purposes. If in doubt, I will seek advice from a member of staff. 
2. I understand that I may not use a cellphone during school hours, including breaks (unless an exemption has been granted), and if I do so, my cellphone may be confiscated for the day. 
3. I will treat all Waimea College ICT hardware with respect and care. I will report any issues that I find. 
4. I will not reveal my school password to other students, nor use anyone else’s username and password to access resources. 
5. I will not have any involvement with any ICT material or activity which might put myself or anyone else at risk (e.g. bullying, harassing, disrespecting privacy, or taking photos and videos without consent). 
6. I will not attempt to access inappropriate, age-restricted or objectional material. If I do so accidently, I will report this to a member of staff immediately. 
7. I will not download files such as music, videos, games, or software without the permission of a teacher, and will comply with the NZ Copyright Act 1994. 
8. I will submit work that is authentically my own. Any other sources of information, including those generated by AI tools (e.g. ChatGPT), will be acknowledged and/or referenced appropriately. 
9. I understand that the school may monitor and/or check any data sent, received, and stored on our networks. I also understand that the school will use filtering systems to restrict access to certain sites and data. 
10. I understand that if these rules are broken, the school may inform my parents/caregivers; in serious cases, the school may take disciplinary action and/or charge for repair costs; and if illegal material or activities are involved, it may be necessary for the school to inform the police. 
Disclaimer: Waimea College is not responsible for student-owned devices of any kind and is not liable for any personal device stolen or damaged. Responsibility to keep the device secure rests with the individual owner.

I agree

Blanket Consent for EOTC *

EOTC is a generic term used to describe curriculum-based learning and teaching that extends the four walls of the classroom. EOTC can range from a museum or marae visit to a sports trip, an outdoor education camp, a field trip to the foreshore, local parks or a visit to practise another language. EOTC can take place in the school grounds, in the local community, or in regions further afield, including overseas.

Reference: The Ministry of Education’s EOTC guidelines and Waimea College EOTC Policy which can be accessed through Policy & Procedures, via our Website.

Waimea College has identified two distinct types of EOTC activity, low-risk and high-risk events.  

LOW-RISK EVENTS  are at school or in the local community, such as visiting a local business, school sports  events at Saxton Field, can be managed with general EOTC trip procedures and require a  one-off blanket consent, which you are agreeing to by signing this Enrolment Form.

HIGH-RISK EVENTS involve risk which is assessed to be greater than the average family activity, for example  snorkelling, curriculum field trips and EOTC camps. These events require specific  procedures to reduce or manage the risks and include all overnight events. These trips  require the completion of a further consent form, which must include any updated  health information. 

· All EOTC approvals require staff to undertake an analysis of the risks, and identify the management strategies  required to eliminate, isolate and minimise the risks. 

· Emergency procedures are also in place.

I have read the EOTC Achnowledgement of Risk (available at https://www.waimea.school.nz/enrolment-and-zoning/enrolling-at-waimea-college/ )

I agree

Enrolment Scheme *

Waimea College is a zoned school. The Ministry of Education requires the College to ensure that all students meet the requirements of the Waimea College enrolment scheme. 
The Education Act gives a guarantee of enrolment to students who live in the specified zone.

The address given at the time of application for enrolment must be the student’s usual place of residence when the school is open for instruction.  This means that if you currently live in an in-zone address but move to an out-of-zone address before your child’s first day of attendance at the school, your child will not be entitled to enrol at the school.

Please confirm that you have read and understood the Enrolment Scheme information. This is available on our website; https://www.waimea.school.nz/enrolment-and-zoning/zoning/ and from the College Reception.

I agree

Waimea College Agreement *

Waimea College requires that the following undertakings be agreed to by the parent/s or legal guardian on behalf of themselves and the enrolling student.
· Information provided relating to the College Enrolment Scheme is correct and complete.
· I will advise the College of any subsequent change to this information.
· I have read and been given a copy of the sheet titled 'Enrolment Scheme Information for Parents'.
· I hereby undertake with the Waimea College Board of Trustees to observe the Vision and Mission Statement outlined in the Curriculum Handbook and this Enrolment Application, so far as they affect us.
· I will be a responsible user of the Information and Communication Technology (ICT) network.
· I am aware that there are costs associated with a number of College activities. I undertake to pay these costs before the activity takes place, unless I have made other arrangements with the Resource Manager.
· For the purposes of the Privacy Act 2020, I hereby acknowledge and understand that:-
-  The information collected will be used for the following purposes: enrolling my child, Waimea College assessing the education needs of my child and ensuring that education services and resources in respect of my child are provided to the school and Ministry of Social Development (MSD) as part of the Youth Service initiative.
-  The school collects and uses your child’s information in accordance with the Privacy Act.  The school sends some of your child’s information to the Ministry of Education, NZQA, Statistics NZ and other education and health agencies.  The school will not provide your child’s information to any other people or organisation without your authorisation, except in accordance with the Privacy Act.
-  Students’ work and/or photographs may appear in school publications and unless advised otherwise, it is understood that the school has consent to the publication of work and/or photographs of the student that may appear in such school publications including newsletters, prospectus, magazine, some social media sites and advertising material.
· I have provided the school with up to date medical, supervision and learning information in the enrolment form, and will make every endeavour to keep this information current.
· I accept that physical restraint may be used if the school reasonably believes the safety of my child or of any other person is at serious or imminent risk.
· If applicable, I have read and accepted the Code of Conduct for using School Transport (see the Bus Information Form).
· I confirm that the residency information provided is true and correct (Documents are attached if applicable)
· I confirm that the address that I have provided to the school will be the usual place of residence of my child when the school is open for instruction. 
· I will advise the school of any subsequent change of address.

I agree

Declaration *

I confirm that the information contained in this enrolment application is true and correct in every respect and my child (ward) shall be subject to all rules, regulations and expectations of the College.
I confirm that I am legally entitled to enrol this student.

I agree

Remember me on this computer for up to 7 days

Thank you for your application - we will be in contact shortly to complete the application process. If you do not hear from us within a week please email enrolments@waimea.school.nz